Tools to use when writing a thesis in Word 2010/2013 (PC)

The Navigation Pane makes it very easy to navigate around the Headings a long document, to reshuffle sections of content and to select and print parts of a file. For best viewing Download the video.

The Normal style is used for all your standard paragraphs of text in the thesis and also provides the underlying formatting attributes for other styles. Learn how to use this style. For best viewing Download the video. The Quotation style is used to indicate text that it being quoted in your thesis, see how to use this style.

Use the Browse Object tool to quickly navigate through a selected type of object in your file – pages, tables, sections, images, footnotes or headings of your document. For best viewing Download the video.

When working on a long Word document it can be very useful to be able to look at two parts of the file at the same time, use the Screen Split tool to do just this. For best viewing Download the video.

This will probably be the most useful and time-saving thing you can do when writing a thesis. Using Heading styles in your thesis will not only create a series of sequentially numbered, consistently formatted headings and subheadings, it will also allow you to make a refreshable Table of Contents and make the most out of Word’s Navigation Pane. For best viewing Download the video.

If scrolling through your Word file is a bit slow due to there being a lot of images in the file, then temporarily turn off the images and show placeholders in their stead. For best viewing Download the video.

Finding and replacing text in an MS Word 2010 document can save time when you need to make corrections to a word or phrase throughout your file. For best viewing Download the video.

Keeping formatting consistent is made easy by using Styles and they allow you to change the look of the text formatting throughout your file with a few clicks. This video shows how to apply styles in a MS Word 2010 file. Using Heading styles also allow you to make the most out of Word’s Navigation Pane and Table of Contents features – watch our videos on those too! For best viewing Download the video.

Knowing the number of words in a Word 2010 document or in a text selection within a file can be very useful. See how to use Word’s word count features. For best viewing Download the video.

Word 2010 has features that make it easy to add footnotes to the bottom of pages and end notes to the end of a document or at the end of a section. See how to use these features with the University’s thesis template. For best viewing Download the video.

A Table of Figures, Tables or Equations can easily be created and refreshed in Word. This video shows how to add captions to your tables, figures or equations; and how to refresh the Table of Figures and Table of Tables in the University’s Thesis Template. For best viewing Download the video.

A Table of Contents can be tweaked so that it picks up the content from only part of a file (such as an Appendix). This video shows you how to make such a change to a Table of Contents that is based upon Heading Styles. For best viewing Download the video.

A Table of Contents can be automatically generated and refreshed in a Word document so long as you use Heading styles (see the Heading Styles video). This video shows how to use Tables of Contents in the University’s Thesis Template. For best viewing Download the video.

You won't always want to print the whole of your document; here are some useful ways of printing only part of a MS Word 2010 file. For best viewing Download the video.

This video shows you when and how to use the styles TitlePage, Contents and Appendix styles in the University's thesis template in Word 2010. For best viewing Download the video.

The University's thesis template comes with 6 main chapter sections. If you wish to add more you'll need to perform a few steps, this video shows you how. For best viewing Download the video.

Applying Styles gives your document formatting consistency, but if you don't like how a Style looks then Modify the style to suit your need. Learn how to change font and paragraph attributes of Styles. For best viewing Download the video.

The template is for use with both Word 2010/2013/2016 for PC and Word 2011/2016 for Apple Mac. The template that used to be stored here in EdShare has been moved. Please see the links on the document now stored in this resource. The template provides a structure and format that meets with the University's quality requirements for a thesis such as mirror margins to allow for double-sided printing. It is not compulsory to use the template when writing a thesis, however it's use, in conjunction with the supporting material referenced at the start of the template, will make your thesis well presented and should save you a lot of time and effort. If you have Word 2003 there is a separate template for this version of Word available. Since this is not a University supported version of Office there are no supporting videos.

Seeing the underlying style of each paragraph can be useful when proofing the formatting of your file. This view shows how to see the Style Area Pane. For best viewing Download the video.

The template that used to be stored here in EdShare has been moved. Please see the links in the document now stored in this resource.

Tabulating data when writing your thesis will make it easier to read and understand. This manual shows you how to use tables in Word 2010 for PC

Adding illustrations can make it much easier to make a point in a thesis. Download this manual on how in insert pictures, insert SmartArt (a selection of pre-defined diagram types) and draw your own diagram with shapes in MS Word 2010. The guide also shows you how to create a Table of Figures in the thesis.

Writing your thesis will be made a whole lot easier if you learn to use styles. This document is written to show you how to create a consistent looking file with a table of contents. It makes considerable reference to the new University thesis template which can be downloaded from the same site as this manual.

This manual shows you how to use a range of useful smaller features Word 2010 - cross referencing, track changes, word count, endnotes and footnotes, spell checker, autocorrect, screen split, comments and find and replace.

The University's thesis regulations give very specific guidance about margin's and page layout. This manual explains how to use set up margins to work with double sided printing; how to ensure chapters start on the right-hand page; and how to create running headers and footers in a thesis written in MS Word 2010.

Cross-references allow you to tell the reader where they can find more detailed content on a subject within in your document. This video shows you how to set up, navigate with and refresh cross-references in Word 2010. Download the video for the best viewing experience.

The template that used to be stored here in EdShare has been moved. Please see the links on the document now stored in this resource. The template covers the final sections of a thesis - appendices, glossary, list of references and bibliography.

The template that used to be stored here in EdShare has been moved. Please see the links in the document now stored in this resource.

In a long document such as a thesis you'll often want to attach a numbering system to your headings. This will get Word to automatically apply numbering as you add and removing headings from the document. You'll also be able to use them for cross-referencing purposes.

Word does not contain a Glossary creation tool, you may find it easiest to just create a the list yourself manually. If you want to use Word then the only tool that can be co-opted to help is the Table of Authorities and this document sets out step by step instructions on how to do this.

When a table crosses on to 2 or more pages it can be very useful to have the headers appear on all subsequent pages. This video shows how.

In a long table a row might split across a page and this may make the data harder to read. This default of a row being allowed to split can be changed, this video shows how.

This video shows how to create a Landscape Section in a Word 2010 file. Users of Word 2013 will find the steps almost identical. Users of Word 2011 for Mac will find this useful, steps can be found in the Word 2011 Sections manual. See how to: • Create a Landscape section • Set up margins for the Landscape section • Create Headers and Footers that retain the orientation of the text in Portrait section

The University's thesis regulations are very specific about details of the document's page setup and layout. The three sections to this FAQ will show you how to meet these (and make the thesis look well laid out!) 1) Shows how to ensure the document: a) is A4 in size b) has margins that are in-line with the regulations c) has mirror margins that alternate on left and right hand pages d) has its major sections starting on the right hand page http://www.edshare.soton.ac.uk/13389/ 2) Shows how to: Set up Headers for each section, on the outside edge for both odd and even pages Set up Page Numbering, on the outside edge for both odd and even pages http://www.edshare.soton.ac.uk/13387/ 3) Shows how to: Create a Landscaped section Set up margins for the Landscaped section Create Headers and Footers that retain the orientation of the Portrait section http://www.edshare.soton.ac.uk/13386/ We recommend that you watch sections 1 & 2 together as many of the features are related. Implement their content before applying the content of 3.

This video shows how to get your list of EndNote references in to the Reference section of the University template. EndNote wants to place the list at the very end of the document, but in the University's thesis structure the References are followed by the Bibliography. This video shows how to deal with this issue.

This video shows how to: • Set up Headers for each section, on the outside edge for both odd and even pages • Set up Footers with Page Numbering, on the outside edge for both odd and even pages Although this video shows the steps in Word 2010, the steps are virtually the same in Word 2013. Those using Word 2011 for Mac will find this useful and can find the details of where buttons are located in the Word Section manual.

This video shows how to ensure the document: • has mirror margins that alternate on left and right hand pages • is A4 in size • has margins that are in-line with the regulations • has its major sections starting on the right hand (odd numbered) page Although this video shows how to perform these tasks in Word 2010, they are virtually identical in Word 2013. In Word 2011 for Mac the steps are very similar and precise details can be found in the Word 2011 Sections manual.

If you have added the Chapter number to your Table or Figure captions they will show as 1.1, 1.2 and so on. This is linked to the numbering used in the Heading 1 style. However, once you get to the Appendices the last Chapter number will continue throughout the Appendices as the Appendix heading isn't Heading 1. So what you need to do is get Word to understand that the style from which it should be picking up the first part of the Caption has changed and that it will need to restart the numbering again in each subsequent Appendix. This isn't too complex but you must follow the instructions to the letter or else it won't work.